Recruiters lose context when status updates live in spreadsheets, inboxes, and chat threads.
Use one Kanban pipeline with clear stage rules, owner responsibilities, and candidate history in one card.
Step 1
Define one shared stage model
Keep 5-6 stages max and document when a candidate can enter or leave each stage.
Step 2
Assign stage ownership
Each stage has one owner responsible for SLA and next action updates.
Step 3
Standardize status updates
After every candidate interaction, update stage + short note in one profile.
Step 4
Run weekly pipeline hygiene review
Clean stalled candidates, validate priorities, and enforce process consistency.
Usually 5-6 stages are enough. Add complexity only when the team executes consistently.
Move active pipelines first. Archive or import historical records later if needed.
Assign one process owner in HR and one sponsor from hiring leadership.
Set one stage model, assign owners, and launch your first process in GoJobee.