Email Templates

Click on 'Settings' in the left sidebar at the bottom of the navigation menu.

Click on the 'Email Templates' tab to manage your email communication templates.

You'll see a table with all email templates showing Name, Subject, and Type. The Type indicates whether the template is for automated or manual use.

Click the yellow 'New Template' button in the top right corner to create a new email template.

Enter a template name (for internal reference), subject line, and select the template type (automated or manual).

The template editor supports dynamic variables that are automatically replaced with real data when sending the message. To use a variable, insert it into the subject or body in the format `{{variable.name}}`.

Full list of available variables:

Candidate Details:

• `{{candidate.firstName}}` – Candidate's first name
• `{{candidate.lastName}}` – Candidate's last name
• `{{candidate.name}}` – Full name
• `{{candidate.email}}` – Candidate's email address
• `{{candidate.phone}}` – Phone number

Job Details:

• `{{job.title}}` – Job title
• `{{job.department}}` – Department
• `{{job.location}}` – Office location

Organization Details:

• `{{organization.name}}` – Your company name
• `{{organization.website}}` – Company website

Interview Details:

• `{{interview.date}}` – Meeting date
• `{{interview.time}}` – Meeting time
• `{{interview.duration}}` – Duration (in minutes)
• `{{interview.videoLink}}` – Online meeting link (e.g., Google Meet)
• `{{interview.type}}` – Meeting type (Online/In-person)

Stage Details:

• `{{stage.name}}` – Name of the current stage
• `{{stage.previousName}}` – Name of the previous stage

General:

• `{{recruiterName}}` – Name of the sender/recruiter
• `{{currentDate}}` – Current date

Insert placeholders that will be replaced with actual data when the email is sent. Common variables include candidate name, job title, interview date/time, and interviewer names.

Click 'Save' to store your template. Consider sending a test email to yourself to verify the formatting and variable substitution.